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reciProfity Software Features

Photo by Carl under creative commons license.

Recipe Costing and Menu Management- reciProfity helps you make and save more by pricing your menu accurately

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There’s no comparison when considering reciProfity food costing software , it does it all for total menu management: recipe costing, menu engineering, food and liquor costing, inventory control, nutrition, sales management, interfaces with suppliers, POS, accounting and catering systems.

reciProfity food costing software instantly costs and re-calculates recipes and menus and stores them in the cloud for secure and easy access. Learn more about why you should bring your business to the cloud.

reciProfity’s built in Pricing Grid is your automatic food cost calculator. Your ideal recipe and menu cost is optimized because reciProfity suggests selling prices based on global and category targets.

For any type of food service, restaurants, breweries, retail prepared foods, ghost kitchens, commissary and production kitchens.

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Recipe Costing Pricing Grid
Pricing Grid is your Automatic Food Cost Calculator

reciProfity calculates shrinkage (or loss) by major food group, smaller groups, and even by the actual item. ‘Alert’ reports show usage and shrinkage sorted by dollar amounts. Every saved dollar goes directly to your “bottom line.” 

But you can’t calculate your food cost accurately if you don’t take ingredient yields and shrinkage and preps into consideration. That’s where reciProfity works magic with the built in Book of  Yields.

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reciProfity and Book of Yields Yields and Shrinkage
Choose from over 1,000 raw ingredients yields from the Book of Yields

Then keep an eye on your vendors by importing invoices and order guides. We alert you immediately to any price creep in both ingredients and recipes.

recipe price creep analysis

Recipe Costing Mastery

Everything you need to control your recipe costing and expose areas for earnings and savings, including:

  • Create and maintain recipes and inventory items
  • Recipe costing
  • Update inventory prices
  • Import vendor order guides
  • USDA National Nutrient Database Release 28
  • 2017 Nutritional labeling
  • Book of Yields integration for conversions and yields

Reporting includes: Recipe Pricing Analyzer, recipe and ingredient Price Creep and Where Used.

Inventory Management Witchcraft

Our Ingredient Management solutions will take the toil and trouble out of your food costing management, including:

  • Take counts
  • Create Purchase Orders
  • Enter invoices (upload from Sysco, GFS and USF or spreadsheets, from a PO or enter manually)
  • Requisitions both manual and from recipes or menus
  • Waste Tracking
  • Maintain accurate on hand and inventory valuation.
  • Shopping Cart Managing purchasing is essential for cost controls. reciProfity’s Shopping Cart manages the essential ‘front end’ of your purchasing cycle from selecting items to automatically creating purchase orders. Here are some highlights:
    • Add items by name and/or vendor code
    • Shopping Cart is available from any screen as a pop-up so you can easily adjust orders as needs change
    • Instant warning if there’s a cheaper product
    • Menu selection for choosing an alternate (cheaper or preferred) product
    • One click creates PO’s for ALL your vendors from the single Shopping Cart
    • PO’s are ready for processing (send to vendors, convert to invoices, etc.)

Selling Like There’s No Tomorrow

We’re dedicated to finding ways to help you automate processes and focus on what you care about most, including:

  • Import sales data from your POS (we can import from ANY POS that exports a sales mix or “grind” file with a PLU, number sold and optional dollars sold).
  • Deplete inventory based on sales
  • Integrating with your POS to track sales as it applies to inventory usage helps pinpoint waste or theft by tracking your inventory usage. If you don’t see your POS system on our long list just let us know and we’ll create one for you as long as you can get us your data!
  • Create a Sales Mix report
  • Report on Variance
  • Winners and Losers

And if you have a multi-unit operation we have Transfers and Recipe Share. Check it out.


The Scheduler

You know how easy it is to forget details; even your calmest day is busy and filled with surprises.  The scheduler insures that things get done!

You can set a wide range of scheduling parameters, and send out alerts when a schedule has completed . There are rights that you can assign, so it’s easy to manage who can create a schedule and the alerts.

  • Schedule tasks for each of the following functions: Recipe Share, Plate IQ invoices, POS Import, and Reporting Export. Let reciProfity run these functions at a pre-set time ( morning, evening, overnight) so you can set it and forget it! Task Manager will keep you alerted to scheduled runs, upcoming and completed.


Schedule tasks for a one time run, or daily, weekly or monthly on specific days. Run morning, afternoon or overnight.

Task Manager lets you know when tasks have been completed and which ones are upcoming

Reporting Interface

Many of our users have external reporting systems (either customized or Excel based) that provide enhanced or consolidated analytics.

It’s very time consuming to load reciProfity data manually. This interface solves that problem: key reciProfity reports are created and pushed to a zip file on your selected FTP site;
this can be optionally scheduled. Reports include:

  • Inventory Creep
  • Recipe Creep
  • Inventory On-hand
  • Invoice Journal
  • Variance

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